Group Launch Email Templates

To help leaders communicate with their new group members.

Email #1

Send within 48 hours of a new member’s registration.

Subject: Welcome to our group!

Hi (new member’s name), 

My name is (leader’s first and last name) and I am the leader of your new Gwinnett Church small group. I’m so glad you took the step to join a group! It’s my prayer that you will experience authentic community and spiritual growth in our group.

Within the week, I will connect our whole group over email. Until then, please save the date for our first group meeting at (fill in social location or digital link) on (day of week and date) at ____ p.m. If you can’t make the first meeting, please let me know ASAP, so I can hold your spot in our group.

Looking forward to meeting you soon!

(Leader’s name)

Email #2

Send to all group members before first group meeting

Subject: Introductions and Our First Group Meeting

Hi (Ladies/Guys/Everyone), 

Welcome to our small group! We are nearly a week away from our first meeting on (day of week and date)

Before we meet, I’d like us to start getting to know one another. Please reply all and answer the questions below to help us learn a little bit about you: 

  1. What’s your name? 
  2. Where were you born and raised?
  3. How long have you lived in the Atlanta area? 
  4. If you had a free Saturday with no obligations, how would you spend it?

Here’s a little about me: 

(Leader shares their answers here.)

Remember that our first meeting will be on (day of week and date) at _____p.m. It will be a casual evening where we get to connect and get ready for our first study together. If you can’t make our first meeting, please let me know ASAP, so I can hold your spot in our group. 

See you then! 

(Leader’s name) 

Email #3

Send the night before your group’s first meeting.

Subject line: See You Tomorrow Night!

Hi (Ladies/Guys/Everyone), 

I’m looking forward to meeting you all tomorrow night! Here are a few things you need to know: 

  • Date
  • Meeting location _________(social location or digital link)
  • Time 
  • If you cannot make our meeting tomorrow, please let me know ASAP, so I can hold your spot in the group. 

Looking forward to a great first meeting!

(Leader’s name) 

Email #4

Send an email to all group members no later than two days after the first group meeting.

Subject line: Let’s get this group going!


I hope you left our first group meeting confident in your choice to join a Community Group, and anticipating the life change that is bound to happen in the months to come. I’ve been praying for you and for our group as a whole.

Our Next Group Meeting:

Below are the details for our next group meeting. There is nothing you need to do to prepare. Just show up, join in, and be real.




My Cell Phone:

Please let me know if you have any questions. I look forward to seeing each of you on (date of next group meeting). I’m excited for our new adventure together!